Become a Provider

After School Matters offers programs across the city in the arts, communications and leadership, STEM, and sports.

Interested in becoming a provider? Learn about our Rolling Interest process for New Program Providers and how current providers can access the Renewal Application process and the Provider Portal.

Step 1: Watch the New Potential Provider Presentation

Please review the New Potential Provider presentation to gather insight into After School Matters, our partners, and who we serve.

Step 2: Complete the Rolling Interest Form

Decide the type of program provider you would like to be (Click here to access the ASM Employee Instructor vs. Community-Based Organization decision chart) and you will be directed to the complete the appropriate form.

Step 3: Interview Selection

Program proposals/ideas will be selected by our Programs Staff and invited for interviews based on After School Matters target content areas and/or community needs.

Renewal Process Steps

The Renewal Application process for FY25 (Summer 2024, Fall 2024, and Spring 2025) programs for Current Program Providers will start soon. Our process consists of submitting the following: a Fall Instructor Program Report, a Renewal Interest questionnaire for Employee Instructors and Community Based Organizations (CBOs), and a proposed FY25 program budget. 

Renewal Application vs. Rolling Interest Form (for New Potential Provider)

Current Providers, defined as those providing a program with After School Matters during the current program year (Summer 2023, Fall 2023, and Spring 2024), should follow the 3-step process under “How to Renew.”

Current Providers interested in proposing a new program idea with a different content area or focus must submit a Rolling Interest form.

How to Renew

The Renewal Process for Current Program Providers (Community-Based Organizations (CBOs) and Employee Instructor (EI) Programs) is a three-step process:

Step 1

 Use your YPQA data, site visit forms, program profile, and your program improvement plan (if applicable) to answer questions in the Fall Instructor Program Report, due on December 15, 2023. Additionally, please consider any discussions you may have had with your Program Specialist as you respond. 

Note: We will review the Summer Instructor Program Report of providers who only offered Summer 2023 programs.

Step 2

Employee Instructors (EI) and Community-Based Organizations (CBO): Submit the Renewal Interest Questionnaire before January 22, 2024. The Renewal/PQC Department will send these questionnaires to EIs and CBO Contract Administrators/Executive Directors during the 2nd week of January 2024.

Step 3

Providers will be emailed instructions for proposing their FY25 budget, due on February 12, 2024, if ASM chooses to pursue your program. 

Completion of the Instructor Program Report, EI Renewal questionnaire or CBO Update form, and proposed FY25 program budget, in no way guarantees that your program will be renewed and that you/your organization will run programs for After School Matters.

Watch this video to learn more about the Renewal Application process.

Note: For data points on Internships and Assistantships, please contact your Program Specialist.

  • Completion of the Renewal Application process in no way guarantees that your program will be renewed and that you/your organization will run programs for After School Matters. After assessing our funding and renewal options, we will communicate renewal decisions in mid-March 2024.
  • Renewal decisions will be made based on your application’s quality, completeness, and alignment with After School Matters’ priorities for serving teens.
 
Contact us! For questions about the Renewal Application process, please email Renewal@afterschoolmatters.org.

December 15, 2023

Deadline for Current Program Providers to submit Fall Instructor Program Report

January 22, 2024

Deadline for Employee Instructors (EIs) and Community-Based Organizations (CBOs) to submit Renewal Interest Questionnaire to Renewal team/PQC.

February 12, 2024

Deadline for Current Program Providers to submit proposed FY25 program budget

January – Early March 2024

Programs Staff review Summer and Fall 2023 Instructor program report and other program-related data/documents; conduct Renewal Decision Meetings when needed

Late February – Early March 2024

Program selections are finalized

Mid-March – April 2024

Program decisions and notifications sent

Tentative Program Dates

Late June 2024

Summer 2024 Programs Begin

Early August 2024

Summer 2024 Programs End

Late September/Early October 2024

Fall 2024 Programs Begin

Mid-December 2024

Fall 2024 Programs End

Late February 2025

Spring 2025 Programs Begin

Late May 2025

Spring 2025 Programs End

  • A Step Ahead Chess
  • Academic Approach
  • Aguijon Theater Company
  • Alternative Schools Network
  • Annie B Jones Community Services, Inc
  • Arab American Action Network
  • Art on Sedgwick
  • BBF Family Services
  • Boys & Girls Clubs of Chicago
  • Brighton Park Neighborhood Council
  • BUILD, Inc.
  • Cambodian Association of Illinois
  • Center for College Access and Success @ NEIU
  • Champion Builders Arts Academy Affiliated Amateur Union USA Inc
  • Chicago Architecture Center
  • Chicago Center for Arts & Technology
  • Chicago Fair Trade
  • Chicago Industrial Arts & Design Center
  • Chicago Lights Urban Farm
  • Chicago State University
  • Chicago West Community Music Center
  • Chicago Youth Boxing Club
  • Chicago Youth Centers
  • Chinese American Service League
  • Chinese Mutual Aid Association, Inc.
  • CHI-TOWN CHICAGOLAND CHEERLEADERS
  • Civic Studios, LLC
  • Coalition for a Better Chinese American Community
  • Code Your Dreams
  • Communities United
  • Community Television Network
  • Concordia Place
  • Dreamchasers United Nfp
  • DuSable Museum of African American History, Inc.
  • ElevArte/SGA Youth and Family Services
  • Elijah’s House, NFP
  • Ensemble Espanol
  • Erie Neighborhood House
  • Field Museum
  • Firebird Community Arts
  • Forward Momentum Chicago, NFP
  • Free Spirit Media NFP
  • Friends of Big Marsh
  • Friends of the Parks
  • Future Ties
  • Gardeneers
  • Gary Comer Youth Center
  • Girls Inc. of Chicago
  • GlobalGirl Media-Chicago
  • Green Star Movement NFP
  • Guitars Over Guns Organization
  • Habilitative Systems – Westside Community Triage Center
  • Helix Chicago
  • Howard Area Community Center
  • Ignition Community Glass
  • Insightful Decisions
  • Intonation Music Workshop
  • John G. Shedd Aquarium
  • K.L.E.O. Community Family Life Center
  • Kizin Creole Restaurant
  • Kuumba Lynx
  • Latinos Progresando
  • Life Directions
  • Light of Loving Kindness, Inc.
  • Love To Serve Incorporated
  • MAJOR ADAMS COMMUNITY COMMITTEE Neighborhood Club
  • Male Mogul Initiative, NFP
  • MapsCorp
  • Marillac Social Center
  • Megasaur Media
  • Music Box Foundation
  • National Museum of Mexican Art
  • Near West Side Community Development Corporation, Inc.
  • NEBC Employment Resource Services
  • Neighborhood Boys & Girls Club
  • NeuroKitchen Arts Collective
  • New Life Centers of Chicagoland, NFP
  • Peggy Notebaert Nature Museum
  • Project Exploration
  • Project SYNCERE
  • Puerto Rican Arts Alliance (PRAA) – Avondale
  • Pui Tak Center
  • RECESS Improv
  • RefugeeOne
  • Second City
  • Segundo Ruiz Belvis Cultural Center
  • South Shore Drill Team & Performing Arts Ensemble
  • South-East Asia Center
  • Taproots, Inc.
  • Territory, NFP
  • The Ark of St. Sabina
  • The Chicago Mosaic School
  • The Hana Center
  • The Joffrey Ballet
  • The Miracle Center, Inc
  • The Pilsen Alliance
  • The Simple Good
  • The Support Group
  • Tonye LLC DBA GiGi Tonye’ Arts and Fitness
  • True Star Foundation, Inc.
  • University of Chicago Arts + Public Life
  • UpBeat Music and Arts
  • Urban Growers Collective Inc.
  • Voice of the City
  • West Town Bikes NFP
  • XS Tennis and Education Foundation

FAQs

There are various compliance requirements that must be met during the duration of your program. These include entering attendance into Cityspan, retaining all receipts for purchases made for After School Matters programming, and completing end-of-program reports and surveys of various sorts. More information on these will be provided.

You will be notified through an email from our PQC Contracts (CBO) or People & Culture (EI) department in the event that you are selected to become a program provider with After School Matters. 

You will need to complete a Renewal. Please note that if you are offering a new program or changing your program (different than the previous program you held with us), then you will need to fill out a Rolling Interest form. In addition, if you change your contractual identity (i.e. you are currently an ASM Employee Instructor, but want to run a program as a Community-Based Organization), you are required to do a Rolling Interest form. 

  • Contract with us as a CBO (i.e. sign contract and budget, instructors/liaison must clear background checks, obtain required insurance, etc.).
  • Meet enrollment targets, average daily attendance requirements/ input attendance on time.
  • Find and secure space for programming.
  • Have a designated community liaison (serve as primary contact for PS & ASM, sometimes may be different than contract administrator).
  • Program Quality (this is assessed by visits from Program staff and the executive team, as well as YPQA assessments, and program deliverables (i.e. final products and showcases).
  • Submit expense reports and teen documents to finance within 2 weeks after program ends.
  • Program Report (complete & detailed).
Programs are allowed to choose their own meeting days.

Knowledge, Skills and Abilities: 

  • Demonstrated practical knowledge of content area.
  • Creative problem-solving skills.
  • Customer service skills; ability to effectively communicate with a variety of stakeholders (teen participants, parents, ASM programs staff, vendors, etc.).
  • Cultural competence. 

Qualifications: 

  • Bachelor’s degree in relevant content area etc. is preferred; high school diploma or GED required. 
  • Experience working in a field relevant to the content area is required. 
  • Familiarity with specific Chicago neighborhoods is required. 
  • Experience teaching, specifically teenagers, is highly preferred. 
  • Commitment to diversity and inclusion is required. 
No, you may not. You will be notified by People & Culture of documents and action items you need to submit/complete before being authorized and approved to work.
As Employee Instructors (EI) are considered part-time ASM staff they will be paid as an employee on a bi-weekly basis, while Community-Based Organizations (CBO) are responsible for hiring and paying their own instructors directly.
  • To apply as a Community-Based Organization (CBO), consider that CBOs are locally contracted based organizations who manage program staffing and supplies with the approval of After School Matters. The organization will need to complete the Rolling Interest Form.
  • To apply as an Employee Instructor (EI), consider that Employee Instructors are part-time employees of After School Matters. The instructor should apply through the ASM Careers page.

During your interview, you should be prepared to tell us about your program idea and discuss how you would implement your program, your budget and supplies, teen recruitment, interview, and selection strategies.  

Community Based Organizations (CBO) are responsible for hiring and compensating their own instructors directly. CBO’s will need financial liquidity since they are paid half of their approved budget expenses upon execution of their contract and are paid the remaining balance after required documents are submitted at the end of the program session.

Community-Based Organizations (CBO) are required to maintain insurance during program cycles in the following areas:

  • General Liability
  • Worker’s Compensation (if applicable)
  • Umbrella/Excess Liability Occurrence
  • Auto Liability
  • Sexual Abuse and Molestation

Questions?

Questions about becoming a provider or the renewal process?