After School Matters is searching for new Program Providers (Employee Instructors and Community-Based Organizations) interested in offering after-school programs. These program providers will mentor and share their expertise with Chicago high school teens by delivering a wide range of program opportunities across the city in the arts, communications and leadership, STEM, and sports.

STEP 1 — Watch the New/Potential Provider presentation.

• Please review the New Potential Provider presentation to gather insight into After School Matters, our partners, and who we serve.

STEP 2 – Complete the Rolling Interest Form.

• Decide the type of program provider you would like to be (ASM Employee Instructor vs. Community-Based Organization (CBO)) and you will be directed to the complete the appropriate form.
• Complete the Rolling Interest Form. You may access the form here.

STEP 3 – Interview Selection.

• Program proposals/ideas will be selected by our Programs Staff and invited for interviews based on After School Matters target content areas and/or community needs.
• If selected to move on to the interview phase, next steps will be emailed to you. Please ensure contact information for your proposal is up-to-date. You may contact rfp@afterschoolmatters.org for updates.

Renewal Application Process – *NEW THIS YEAR*

The Renewal Application process for the Summer 2023, Fall 2023, and Spring 2024 programs for Current Program Providers will be different from past Renewal Application years. Our new process will consist of submitting an Instructor Program Report before the end of the summer and fall program session, submitting a Renewal Interest questionnaire for Employee Instructors and a CBO Update form for Community-Based Organizations, and completing a proposed budget for FY24.

Note: We will review the Summer Instructor Program Report of providers who only offered Summer 2022 programs.

Renewal Application vs. RFP (for New Potential Provider)

Current Providers–defined as those who are providing a program with After School Matters during the current program year (Summer 2022, Fall 2022, and Spring 2023)–should submit a Fall Instructor Program Report, which captures notable teen/program highlights and other reflection questions about the current program session.

Current Providers interested in proposing a new program with a different content area or focus should click on the “Rolling Interest process tab” above and submit a Rolling Interest form.

For Employee Instructors (EI) Only

Please expect to receive an Employee Instructor Renewal Interest questionnaire from our HR department during the 1^st week of January 2023. These questionnaires are due on January 20, 2023. Completing the form will inform our HR and Programs team of your intent to return for ASM’s next program year (Summer 2023 through Spring 2024). Next steps will be provided for each Employee Instructor after the Renewal Interest questionnaire is submitted.

For Community Based Organizations (CBO’s) Only

Please expect to receive a CBO Update form from our Renewal/PQC department during the 1^st week of January 2023. These forms are due on January 20, 2023. Completing the form will inform our Contracts and Programs team of any CBO informational changes and of your intent to return for ASM’s next program year (Summer 2023 through Spring 2024). Next steps will be provided after the CBO Update form is submitted.

Renewal Steps: Community Based Organizations (CBO’s) and Employee Instructor (EI) Programs

The Renewal Process for Current Program Providers is a three-step process:

1. Use your YPQA data, site visit forms, program profile and your program improvement plan (if applicable) to answer questions in the Fall Instructor Program Report, due on December 22, 2022. Additionally, please consider any discussions you may have had with your Program Specialist as you respond. Note: We will review the Summer Instructor Program Report of providers who only offered Summer 2022 programs.

2. Employee Instructors (EI): Submit the Renewal Interest Questionnaire (from HR Department) before January 20, 2023.

Community Based Organizations (CBO): Submit the CBO Update form (from Renewal/PQC Department) before January 20, 2023.

3. Providers will be asked to propose an FY24 budget due on February 10, 2023 if ASM chooses to pursue your program.

Completion of the Instructor Program Report, EI Renewal questionnaire or CBO Update form, and proposed FY24 program budget, in no way guarantees that your program will be renewed and that you/your organization will run programs for After School Matters.

After assessing our funding and renewal options, we will communicate renewal decisions in Mid-March 2024. Employee Instructors will receive communication from our HR Department, while CBOs will receive notifications from Contracts/PQC department.

• For questions about the Renewal Application process, please email Renewal@afterschoolmatters.org.
• For program-related questions or data points on Internships and Assistantships, please contact your Program Specialist.

Timeline — Renewal Process Dates

Questions